It's about so much more than just music!
Are you willing to meet with us and discuss our likes and dislikes, both musically and otherwise? Can you be easily reached for last minute additions, changes and suggestions?
Yes. We will meet initially to discuss all the details of your event and again about 30 days prior to your event to makes sure everything goes just the way you want it to. You will also be able to reach us anytime with any questions or changes.
I want to see you 'in action' at another function. Where and when can I do this?
We are very hesitant to send potential clients to another client's event (and we will take the same approach in not sending potential clients to your event). Besides the potential inconvenience to our client, there is no guarantee that the event you visit will be anything like what you are looking for at your event. References from actual clients can be provided upon request.
You can also read reviews from past clients on our Testimonials Page.
Our event is not located in the Kalispell area. Do you travel? If so, what is the charge?
We normally do not charge travel for events in the Flathead area. Beyond that, it depends upon the distance involved, whether or not the trip will require an overnight stay, etc. If we agree to travel to your long distance event we typically charge $.50 per mile traveled and will request overnight accommodations be provided if the travel time is greater than about 2 hours (depending on the event end time).
Is there a charge for set-up?
Set-up time is included. Only under extreme cases will you ever be charged extra for set-up. Usually, additional charges will apply if the venue is extremely difficult to load into, or your event requires extra equipment.
How far ahead should we book your service?
It depends upon the date. Some clients choose to contract a year in advance, while some are comfortable waiting until several months prior. Saturdays are the busiest nights, so waiting too long to hire a DJ (or any service) for a Saturday night might lead to disappointment.
Do you use a contract?
Yes, absolutely. You should get a written contract from all of your event services. No professional service operates without written contracts, and if a potential service tells you that you don't need one, turn and run! Make sure the contract includes the date, times and location of your event. We always send a written contract, guaranteeing your event details.
What happens if you have an emergency or are ill on the day of my event?
You will never have to worry about being without a DJ on you special day. We plan each event to have either two DJ's or a DJ and a DJ's assistant. This way there is always a back up in case of an emergency or illness. There has never been a time we have needed to use a back up but we feel it is always best to be prepared for anything. We also have spare equipment in case of technical issues.
How much is your deposit requirement?
Our deposit fee is 30% of the total price for the event. Upon receipt of the deposit and signed contract your event is guaranteed. Deposit is non-refundable. Payment in full is due 30 days prior to the event and is non-refundable within 30 days.
Do lights and effects cost extra?
Our lighting effects are available for an additional charge, customizable to your needs. *Important - Our lighting is professional grade quality, and requires at least one separate electric circuit to power them. No more then a 50 foot extension cord will be used (If your event does not allow this we will not provide lighting)
Can we choose the music?
Yes, absolutely. It's your party! While we are happy to make suggestions, you have total control over the music that is played at your event. We have clients who choose every single song to be played; we have clients who leave it entirely up to us, and everything in between.
Do you have any current music?
We update our music library often, so we always have the most current music. We keep up to date with what is being played on the radio and what is on the Billboard top 100. We also have songs from the entire music spectrum from classical to rock and all of the best dance and love songs of every era. Please let us know if you have specific songs or artists you want played at your event.
What happens if you don’t have a song we want, can we bring our own CDs?
We are happy to play any music you wish to provide in addition to our normal library of choices. Should there be a special song you need that we don't have, we will attempt to locate and purchase that song for you. We cannot guarantee that a particular song is in print or is available, but we rarely come across a client request that we cannot accommodate.
What are the traditional ceremony songs?
Most of our clients ask us to play prelude music prior to the ceremony, along with a wedding processional for the bridal entrance and a wedding recessional for the exit from the ceremony. Occasionally, we are asked to play special songs for the seating of special family members or the entrance of the bridal party. Also, music can accompany any special moments that sometimes occur during the wedding ceremony (like a candle lighting, for instance). We are happy to make suggestions for these selections, if needed, and can play them for you. Please contact us to schedule an appointment.
When do we need to return our planner?
We recommend that you return your planner to us at least two weeks prior to your event, if not sooner. This gives us time to look for specific songs requests and put together a play list and itinerary tailored specifically to you.
Can we change our time when we get closer to our date?
Typically, we can make minor adjustments to the start and end times of your event. We understand that plans can sometimes change at the last minute, and we try to be as accommodating as possible.
Will you help with announcements?
Absolutely. We come equipped with a microphone and are happy to make announcements and to help coordinate activities at your event. We prefer to plan these activities and announcements with you ahead of time so there are no surprises or disappointments at your event. We also have a cordless microphone available which comes in handy for speeches.
You won’t be obnoxious and steal the show, will you?
No, absolutely not. We will be professional, friendly, courteous and helpful. Additionally, we are trained to handle your event to your specifications. If you prefer a more low-key approach, we will gladly accommodate your wishes. At a wedding reception, we aim to enhance the enjoyment of the event, not to try to be the "star". A wedding day is about you, the bride and groom, not about us.
What will you wear?
Unless directed otherwise, we wear semi-formal attire (jacket, tie, dress shoes & slacks or dress). For casual outdoor events we wear something like a Polo shirt and Khakis. We can dress formal (tuxedo or formal dress) if desired, but we do not recommend it, as we can end up looking like part of the wedding party.
What kind of equipment do you use?
We use state-of-the-art, professional-grade sound equipment. The P.A. system we use is 3000 watts (that is enough to provide sound for a full house at the high school gymnasium). We have four separate microphone channels including a wireless microphone. We have a two disc fader (no dead air between songs). We also use two 15’’ JBL speakers for crystal clear sound or two 15” JBL with two built in 15” subs for added bass in the upgraded sound package.
What time will you arrive?
Typically we arrive about 1 hour before start time. Our sound systems usually take only 15-20 minutes to set up, so we've allowed plenty of cushion. Please let us know if you have any special needs.
Is there a charge to have you setup early, even if you won’t be playing music?
Your contract is set up so that you only pay from the time you want the DJ to be completely ready until the last song ends. (If we are ready early there is no extra charge to you.) Most of the time we start playing music once the set up is complete. If we are required to set up an hour or two before the start time, we must start charging you from the time we are required to be set up, regardless of whether or not we play music. Imagine scheduling an appointment with any other professional (like an attorney or doctor), but asking them to come two hours early and wait for you without them billing you. Like them, DJs get paid for their time.
What do you need the facility to provide for you?
A standard 6-8 foot banquet table decorated in the events theme, two chairs and access to a standard electrical outlet. If lighting is involved two separate outlets less then 50 feet away are necessary.
Do we need to feed the DJ?
We do not expect a meal at your event. At longer events, or events that run through a typical mealtime, DJs appreciate an offer of food, but it is not expected. In any case, if we are offered a meal, it will be consumed quickly and discreetly.
How much should I tip the DJ?
Tipping is not expected, but DJs do work hard to provide you with the best possible event and appreciate any show of recognition that you might deem appropriate. Tips typically range from 10% to 20%.
Why should we choose B & T Sound Productions over any other service?
We pay attention to every detail and make every effort to make your event absolutely perfect. At most wedding receptions, the DJ or band "makes-or-breaks" the party. A great DJ means a great party and an event you will never forget. We believe you cannot find a higher quality DJ service in the region, and our prices are fair. We hope to have the opportunity to serve you.
